We are seeking a highly skilled and dedicated Executive Assistant to provide exceptional administrative and operational support to an executive team. As a critical member of the team, you will play a pivotal role in ensuring the seamless execution of program objectives, enabling delivery of strategy and increase the impact of research outputs.
Key Responsibilities:
- Provide high-level administrative and operational support, ensuring the effective management of systems and processes
- Offer expert Secretariat support to internal and external committees, including scheduling, agenda preparation, minute distribution, and action tracking
- Foster strong relationships with internal and external stakeholders, working collaboratively with the broader administration cohort
- Uphold the clients Code of Conduct, promoting our values and strategy, and acting in accordance with our mission
Essential Skills:
- Proven experience as an Executive Assistant or in a similar role
- Excellent administrative and organisational skills
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office and other productivity software
- Strong commitment to and knowledge of principles and practices of Work Health and Safety and Workplace Diversity and Inclusion
Nice to Have Skills:
- Experience with research program management and administration
- Familiarity with project management tools and software
- Strong analytical and problem-solving skills
- Ability to work in a fast-paced environment and adapt to changing priorities
Preferred Education and Experience:
- 3+ years of experience as an Executive Assistant or in a similar role
Other Requirements:
- Ability to work in a secure facility with a high level of confidentiality
- Possession of a valid driver's license and ability to use a vehicle safely
- Completion of WHS inductions and adherence to the company's WHS policies and procedures
If you are a highly motivated and organised individual with a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity.
